Minor children are not allowed to travel in UT vehicles. Spouses are allowed to accompany you in UT vehicles, but are not allowed to drive them. Facilities has information on this course. It is mandatory to take the Defensive Driving course before driving any UT vehicle. Visit with Tamara about them, especially if you’re traveling out of state. There are gas credit cards in UT fleet vehicles for your use. Facilities will need your “Auto Bot (Encumbrance)” POID CR#, found at the bottom of your travel authorization report in Chrome River. Your department index code(s) will be charged after you return from your trip. If you would like to drive a UT fleet vehicle, please call Tamara Gentry in Facilities Management at extension 7566 to make your reservation.You should never drive a personal vehicle on University business if you do not have it insured. There is no state coverage for privately-owned vehicles. Please note that your personal insurance covers you when you are using a personal vehicle for University travel. A Personal Vehicle Mileage Form is provided here as a tracking resource. Details of mileage can be reported through Chrome River when reporting mileage cost. If you are taking your personal vehicle, you will be reimbursed based on the current IRS Mileage Rates. As distance becomes greater, you are encouraged to fly or rent a car. Mileage reimbursement is limited to a maximum of 1,000 miles per trip.The following are some tips to help you prepare for your trip. Please read Policy 223, Section 4.9.1 – 4.9.6 very carefully. Vehicles – The rules relating to vehicles used for University business trips are rather involved. To contact the State Travel Office, please email or call 80. This number is the last 6 digits of your Report ID found on your Chrome River Pre-Approval Report. State Travel will ask for your TA number to book your flight. If you do not have a PCard, please request for State Travel to charge our Travel PCard on file. State Travel will accept a Utah Tech PCard. The State of Utah Travel Office is our preferred agency. No purchases related to the trip should be made until travel authorization is fully approved.Īirfare – All air reservations may be made online or through a travel agency. This form is used to prepare a budget for your trip, obtain approval to travel, and designate the index code(s) for trip expenses. Request for Travel AuthorizationĪ travel authorization (pre-approval) report must be submitted at least 14 days in advance (45 for international travel) in order for your supervisor and budget admin to approve them at least 5 business days (30 for international travel) prior to your trip.
Before traveling, please review our policies: Travel, Meals, Entertainment and Relocation Policy 223 and the International Travel Policy 224. Sherri Phillips is our Travel Specialist, and her extension is 7614. We encourage those who have yet to receive the COVID-19 vaccine, and those 12 years of age and younger (not yet eligible for the vaccine), to continue to wear a face covering while inside our facility.At Utah Tech University, the Travel Office is part of Business Services.
This includes the posting and notice of cleaning to public areas in the facility, as well as disinfection of high touch surfaces at times of need.įor more information regarding our cleaning practices please follow this link. These practices of cleaning and disinfection will continue until further notice. Additional and enhanced cleaning practices were adopted at the beginning of the COVID-19 Pandemic. It is the goal of our facility to provide our attendees and employees with the safest events possible. You will also be able to see other events that will be happening on the same day to plan for parking. You can see where the event is located in the Expo Center or view the event website for more information. Use the calendar below to find events happening at the Mountain America Expo Center.
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